One Year

Business

• Duplicate Deposit Slips
• Purchase Orders (except for the Purchasing Department copy)
• Receiving Sheets
• Requisitions
• Correspondence with Customers and Vendors
• Stenographer’s Notebooks
• Stockroom Withdrawal Forms

Personal

• Bank Statements
• Pay Stubs
• Canceled Checks
• Mutual Fund and Retirement Contribution Statements (Monthly and Quarterly)

Three Years

Business

• Employee Records (After Termination)
• Employment Applications
• Expired Insurance Policies
• General Correspondence
• Internal Audit Reports
• Internal Reports
• Petty Cash Vouchers
• Physical Inventory Tags
• Savings Bond Registration Records of Employees
• Time Cards for Hourly Employees

Personal

• Credit Card Statements (Keep Receipts with Statements)
• Medical Bills
• Utility Records
• Expired Insurance Policies

Six Years

Business

• Accident Reports/Claims
• Accounts Payable/Receivable Ledgers and Schedules
• Bank Statements and Reconciliations
• Canceled Checks, Stock and Bond Certificates
• Employment Tax Records
• Expense Analysis and Expense Distribution Schedules
• Expired Contracts, Leases, and Option Records
• Inventories (Products, Materials, Supplies)
• Invoices to Customers
• Notes Receivable Ledgers and Schedules
• Payroll Records and Summaries
• Plant Cost Ledgers
• Copies of Purchase Orders (Purchasing Department)
• Sales Records
• Subsidiary Ledgers
• Time Books
• Travel and Entertainment Records
• Vouchers for payment to Vendors, Employees, Etc.
• Voucher Register Schedules

Personal

• Tax Return Supporting Documents
• Accident Reports and Claims
• Tax Related Medical Bills
• Sales Receipts
• Wage Garnishments
• Other Tax-Related Items

Indefinitely

Business

• Audit Reports from CPAs/Accountants
• Canceled Checks for Important Payments (Especially for Tax)
• Cash Books, Charts of Accounts
• Contracts, Leases Currently in Effect
• Corporate Documents (Incorporation, Charter, By-Laws, Etc.)
• Documents Substantiating Fixed Asset Additions
• Deeds
• Depreciation Schedules
• Year-End Financial Statements
• General and Private Ledgers, Year-End Trial Balances
• Insurance Records, Current Accident Reports, Claims, Policies
• Investment Trade Confirmations
• IRS Revenue Agents’ Reports
• Journals
• Legal Records (Include Correspondence)
• Minute Books of Directors and Stockholders
• Mortgages, Bills of Sale
• Property Appraisals by Outside Appraisers
• Property Records
• Retirement and Pension Records
• Tax Returns and Worksheets
• Trademark and Patent Registrations
• Supporting Records for Net Operating Loss Carryforward Amounts (Keep for 6 Years after the NOL is Fully Utilized)

Personal

• CPA Audit Reports
• Legal Records
• Important Correspondence
• Income Tax Returns and Tax Payment Checks
• Gifts and Estate Tax Returns
• Investment Trade Confirmations
• Retirement and Pension Records
• Car Records (Until Car is Sold)
• Mortgages, Deeds, and Leases (For 6 Years after Agreement Ends)
• Property Records and Improvement Receipts (For 6 Years after Property is Sold)
• Sales Receipts (If Under Warranty)
• Stock and Bond Records (for 6 Years after Selling)
• Warranties and Instructions (For Life of Product)