LUTZ BUSINESS INSIGHTS

 

The 5-Minute Financial Overview: QuickBooks’ Company Snapshot

AMANDA HARPSTER, CLIENT ACCOUNTING SERVICES MANAGER

If you’re a business owner or manager, you’re constantly juggling numerous ongoing projects. You need to know the status of each as you start your workday, so you probably consult notes and files, a spreadsheet, or maybe a project management application.

Probably the most important of these involves the state of your finances. How do you get a quick daily review of this critical issue? If you’re doing your accounting manually, it’s difficult-to-impossible.

QuickBooks provides a one-page overview of your need-to-know numbers: the Company Snapshot. If you’ve been recording transactions and other data conscientiously, you can consult this screen and expect a fast, reliable update. Open the Company menu and select Company Snapshot to get there.

 

QuickBooks Company Snapshot Menu Drop Down

 

Clear and Customizable

The nine panes available in the Company Snapshot aren’t meant to replace the reports you should be running regularly. You still need an occasional in-depth review of, for example, outstanding invoices and unpaid bills; sales and expenses; and inventory levels. QuickBooks includes templates for dozens of them, and we can help you analyze the most complex ones.

Like its name implies, the Company Snapshot consists of multiple at-a-glance charts and tables that summarize your current financial state. You can see quickly what’s going well and where there are problems to be addressed.

 

QuickBooks Company Snapshot

 

QuickBooks comes with a default set of panes, but you can see more by clicking Add Content in the upper left. You can also click and drag them around so they’ll appear in a different configuration. And for some, you can modify the date range of the data. Here is a sample of information addressed in these mini-windows:

 

What are the major sources of my income?

Besides displaying your total income for a given period, this pie chart is color-coded by account. Hover your cursor over any segment to see how much of your income originated there.

 

Who owes me money? 

This table includes due date and amount due.

QuickBooks Snapshot - Who owes me money?

 

How does my income compare to previous time periods?

You can view this line graph by week, month, quarter, or year, and include all income sources or just one.

QuickBooks Snapshot - How does my income compare to previous time periods?

 

What are my upcoming financial task deadlines?

This is a table of reminders with due dates.

 

Who are my best customers?

Select one of multiple date range options to see a line graph of your top five customers by sales.

QuickBooks Snapshot - Who are my top customers

 

How do my current expenses compare to those of previous weeks, months, quarters, and years?

This line graph illustrates totals.

QuickBooks Snapshot - How do my expenses compare in different time frames?

 

How has my income compared to my expenses over a given time period?

You’ll see instantly which is running ahead in this chart.

QuickBooks Snapshot - How has my income compared to my expenses over time?

 

What are my account balances?

This table provides you this information.

QuickBooks Snapshot - What are my account balances?

 

Where am I spending money?

You can view this expense breakdown by time period and account name.

QuickBooks Snapshot - Where am I spending money?

 

 

If you’re not using QuickBooks yet and would like to explore the possibility, or you want an expert firm to take over your accounting, connect with us. We’ve helped countless small businesses do both, and we’d be happy to work with you.

 

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ABOUT THE AUTHOR

402.827.2307

aharpster@lutz.us

AMANDA HARPSTER + CLIENT ACCOUNTING SERVICES MANAGER

Amanda Harpster is a Client Accounting Services Manager at Lutz with over 14 years of relevant experience. She focuses on QuickBooks support, tax and payroll compliance, and small business consulting.

AFFILIATIONS AND CREDENTIALS
  • Intuit Certified ProAdvisor, QuickBooks
EDUCATIONAL BACKGROUND
  • BSBA in Accounting, University of Nebraska, Omaha, NE
COMMUNITY SERVICE
  • St. Patrick’s Parish, Volunteer
  • Cub Scout Pack #409, Treasurer
  • Ponca Hills Fire Department Women’s Auxiliary, Member
QUICKBOOKS PROADVISOR CERTIFICATIONS

Certified ProAdvisor - Online  

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